I'm always so pleased when I find a way round some exasperating computer problem that I thought I'd share my moments of triumph ...

Wednesday, 16 October 2013

PowerPoint into Word

Don't you feel frustrated that you can print out a Handouts file from your PPT presentation with neat lines beside the little slide images, but not type your speaking notes into that useful slot?

Simply by chance, I found a solution.

  • Open up your PPT presentation in Normal view
  • Open up a Word file and make a table 2 columns wide by however many rows long.
  • In the PPT presentation, click on the little slide image  and Copy it (cmd-C, or using a menu, as you wish)
  • In the Word file, click in a table cell, and Paste the copied image - cmd-V or using a menu

Oh my goodness! There is your slide in your Word file! It'll be too large but grab a resize handle and just make it smaller. Then you can type your notes into the table cell beside it.

The Word file will be massive, because all the images are saved at full size. You can reduce the Word file size by File > Reduce file size. This allows you to convert images to lower resolution, which won't matter for such small images. You can also do this for your PPT file but be careful you don't reduce the display quality.

Another route, takes a bit longer, is: in the PPT file, do File > Save as Pictures. That will make a folder with a jpeg image of each file. You can easily copy or drag each image into a Word file, and you could convert all the images to smaller dimensions first if you wanted to, in Preview or using image software such as Photoshop Elements to batch process.

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